Registration Guidelines

Registration Guidelines

All participants are required to register via the Online Registration Form. Please read the following instructions carefully.

Each participant will receive a Registration Number by email after completing a registration via the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment only after receiving your registration number. Please do not send any payment by bank transfer without the registration number and participant’s name included in the payment details.

Registration Fees

 

REGISTRATION FEES

ONLINE MEETING – REGULAR FEE

100 EUR

ONLINE MEETING – STUDENT FEE

80 EUR

All above fees include local 21% VAT

* The discounted registration fees applicable to students are only available to those providing valid credentials requested via the registration form. The standard registration fee will apply to anyone unable to provide the details requested.

Registration Fee Includes

  • Keynote sessions from leading industry experts
  • Scientific sessions from the best and latest peer reviewed research in 2020
  • Educational sessions focusing on the latest knowledge within the core disciplines of clinics, physics, and biology
  • Access to the PTCOG 2020 Virtual exhibition providing the opportunity to interact with industry experts
  • Industry symposia sessions
  • Oral poster presentations including question time
  • Digital posters
  • Live chat forums and opportunities for question time with speakers
  • On demand post event access to all sessions, presentations and included materials providing access to multiple session tracks and disciplines

Registration for Sponsors & Exhibitors

Please contact the PTCOG 2020 Online Sponsorship and Exhibition Manager directly:

 

Mrs. Audrey Gabarre

E-mail: audrey.gabarre@c-in.eu

Group Registration

Group registrations can be processed online under one email
address identification; you will be able to add each participant under the same
invoice at the end of the registration.

When registering more than ten persons under one company
identity/invoice, please send an e-mail to 
registration@ptcog2020online.org to confirm the preferred invoicing settings and inclusions.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Registration Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.



Payment Options

All fees are to be paid in EUR, free of all bank charges.


Online Payment by Credit/Debit Card

The preferred method of payment is via our secure online payment gateway for credit and debit card payments. In case of a rejected on-line credit/debit card payment, the delegate is recommended to log in to their registration and try to process the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit card issuer/bank first and check if the online transactions are not disabled on his credit card. Afterwards, the amendment of the registration can be processed again.


Online payments service provider:

Saferpay for AMEX

All online payments are processed via Saferpay secure connection. Saferpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Accepted Credit / Debit Cards
 

By Bank Transfer

To ensure your registration is valid, please make sure that the payment is free of all bank charges and the participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (name, Registration Number) cannot be identified.

Payment by bank transfer is available until 31 August 2020. After this date, all payments can only be done by credit/debit card.

Beneficiary                           CZECH-IN s.r.o.

Beneficiary address                       5.května 65, CZE 140 21 Prague 4, Czech Republic

Bank address                       KB a.s., Na Příkopě 33, Prague 1, Czech Republic

Account number                 51-0903490207/0100

IBAN                                       CZ5901000000510903490207

SWIFT/BIC                             KOMBCZPPXXX

Variable symbol                  Registration number

Payment remark                 Registration number + participant name

 
Accepted Currency

EUR only

 
Beneficiary

Registration fees are collected on behalf of PTCOG by CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.



Final Invoice

In the event that your registration and payment confirmations are not enough, a final invoice will be provided to the participants only upon request. The Secretariat will not send this document automatically. Please contact us to ask for your final invoice if required.

The final invoice will be issued based on details provided during registration (step Contact/Invoice details). Any changes of these details (address, VAT number etc.) are only possible within 3 days from the date of registration and is subject to the 20 Euro fee.


Cancellation / Refund Policy

 

Cancellation of Registration

  • Up to the end of 12 September 2020 a 50 Euro cancellation fee will be deducted from all refunds
  • From 13 September 2020 – no refunds are available

 

General Cancellation Conditions

  • All cancellations must be notified in writing (by email or fax) to the PTCOG 2020 Online Secretariat and cannot be done online or over the phone
  • Requests for refunds made after 12 September 2020 will not be considered
  • It is possible to change the name/contact of the registered participant for a fee of 20 Euro

 

Cancellation or Modification of the Online Meeting due to Force Majeure

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of date and time of the conference. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O., which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS or COVID-19 outbreaks, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the PTCOG 2020 Online cancellation policy


 

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

 

Contact Information

For any questions you may have in relating to registration please don’t hesitate to contact the PTCOG 2020 Online Secretariat on registration@ptcog2020online.org