Speaker Guidelines

!!!!! IMPORTANT !!!!!!

A unique Zoom meeting room link for each presentation was sent to all speakers by email from abstracts@ptcog2020online.org.

Please, make sure you received this email and stored the link (check your spam folder as well).

If you have not received it, you can access it via the PTOCG Online Portal in your Personal Communication Log or contact us at abstracts@ptcog2020online.org.

What should I do before the Online Meeting?

  • Create your PowerPoint slides and make sure your presentation time is a maximum of 6 min 30 seconds (oral) / 4 minutes (oral poster). It is important we remain on time within the online multi-track environment.
  • ​If not already uploaded, upload your PPTX/PPT file via the Online Portal by Thursday, 10 September, 23:59 PT latest.
  • Download Zoom Client (if not already downloaded); no account is necessary.
  • ​Make sure your computer is equipped with a well-functioning camera and microphone. We recommend using a headset as it will lead to better sound quality than using your computer audio.
  • Test your Zoom connection using this link; you can test your audio, video, and general connection. Sufficient bandwidth is a minimum of 2 Mbps but we recommend using an ethernet cable to connect. This helps reduce the variability of Wi-Fi strength. Please note that the Wi-Fi network at certain workplaces with heavy restrictions might not allow you to connect to Zoom – in such a case, contact your local IT support or connect using a different Wi-Fi.

What should I do on the day of the Online Meeting?

  • 30 minutes before your session starts, log in to the Zoom meeting room using the unique link provided to you by email
  • If you are presenting at multiple sessions, kindly note each session has a different link.
How do I know when my session starts?
  • The email with Zoom link will have a calendar event attached. If you save it to your calendar it will automatically be converted to your time zone.
  • Open your session in the online program and follow the link in the INTRO info to recalculate the starting time for your time zone.
What happens after I join the Zoom meeting room?
  • Our technicians will welcome you, check your connection, and guide you through the interface.
  • The Moderator will go over the order of presentations in case of any last-minute changes.
  • Once your presentation starts, we will run your pre-uploaded slides on our local computers and you will be controlling it remotely and operating it in PowerPoint presenter view.
  • Once the last speaker finishes, there will be Q&A’s.

In case of any questions please contact us.